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Guidelines for submission

  1. Who should I send my news to?
  2. What should I include in my submission?
  3. When should I send my news?
  4. Why is there a deadline?
  5. What is the criteria for selecting news?
  6. What happens if I have urgent information that needs to go out to the Deaf community ASAP?

Who should I send my news to?

  1. If your news is specific to one region, please contact the local office for that region.
  2. If your news is relevant to more than one region, please contact the national office.

To find out how to contact the office you need, please see our contact page.

What should I include in my submission?

Please send us the following materials:

  1. English text
    Include important information such as: date, time, location, cost and contact. You can also add up to two paragraphs to further describe your news. Keep in mind that we can include a link to a web page to provide access to more information.
  2. Images (e.g. logo, photo, etc)
    Please send us orginal files so we can resize it to fit in with the newsletter layout. Photographic images should be in JPEG format. All other images should be provided in PNG format.
  3. Original documents (e.g. flyer, forms, etc)
    Please provide us with original documents. If that is not possible, PDF is highly preferable. Non-PDF Documents that need to be edited (such as an application form) will be provided as-it-is, otherwise they will be converted to PDF.
  4. NZSL video
    You can produce your own videos and send us the YouTube link which we will then embed into our newsletter. Or if you are unable to produce your own video, we can do this for you.

When should I send my news?

Please send us your news as soon as you can. Your news must be provided to us at least one full week prior to the release date of the newsletter which you would like your news to be included.

Why is there a deadline?

Like good wine, it takes time to produce a high quality publication each week that is enjoyed by over 1,300 subscribers around New Zealand and the world.

Every edition of the newsletter contains local news carefully selected and compiled by local staff based at thirteen offices around the country as well as national news compiled by our national team.

NZSL translations are then produced for selected news of special interest to the Deaf community. Our newsletter wizard puts together all the elements (i.e. text, images, videos and attachments) that makes up the newsletter. The newsletter is then proofread before it is approved and then scheduled for release each Friday.

What is the criteria for selecting news?

While we would love to share every news we receive from our contributers in the community, we also need to keep in mind that people who receive our newsletters want to read news that are relevant to them at the time they receive the newsletter.

When we choose news to share with the community we will be asking these questions:

  1. Is this news relevant to the Deaf community? We will not accept news that have no relevance to the Deaf community. When there is marginal relevance then we may include it only if there are no other more relevant news.
  2. Is this news timely? Events occuring within the next week or two will be more likely to be included in the news than those happening more than two weeks in the future. An exception is provided for events where advance action is required, such as a conference when there is a early bird registration deadline for example.
  3. How many news are we sending out this week? We aim to provide around three to five articles for each region, each week. If there is quite a lot of news then we will have to be more strict about which news is accepted. For example if we receive news about an event several weeks in the future, during a week with lots of other news articles, we will delay that news to the next edition.

We will not include news that includes objectionable materials.

We reserve the right to reject any submission(s) for any reason.

What happens if I have urgent information that needs to go out to the Deaf community ASAP?

Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible. Depending on the timing, it may be possible to organise a late addition to the newsletter. If not, then a special announcement can be sent out.

Needless to say, only very urgent information of particular interest to the Deaf community will be considered. Please consider whether your information is sufficently urgent before you contact us.

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